Privacy Policy

Contact Details

Name: Philippa Bradford

Address: 4 Fallow Drive, DE159UH

Phone Number: 01283 260560



Privacy Notice Completed June 2020.

Type of Personal Information Collected

Data collection and processing

Philippa Bradford is the controller of data that passes through this website or via email. This data is kept private between myself and you. It may be shared only if required for your event to an assistant who may help me with the co-ordination of the event itself. 

Retained Data

I collect personal details from yourselves, your event party and the other suppliers at your event to facilitate my service to you of planning your wedding or party. 

We currently collect and process the following information:


Phone Numbers

Email Addresses


Wedding/Party Date and Budget

Other information relevant to planning of your event.

I may also post photos from your wedding in a variety of places, listed below. This is done via legitimate interest. Should any member of your wedding or event not wish to be included in this, please let me know via email. In addition to this, I also provide you with the ability to opt out of posting photographs from your wedding in the various places, listed below:

On my website and blog

On wedding blogs and other websites

On social media

Controlling your personal information, how and why we collect it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • You have made a direct enquiry either via web contact form or email to enquire about my services at your event.
  • You have instructed me to go ahead to co-ordinate and plan your event and therefore I am required to ask for certain information in order to fulfil this role effectively.

We also receive personal information indirectly, from the following sources in the following scenarios:

  • Very occasionally, suppliers may have information that is required about yourselves that they may share with me to ensure that your event runs smoothly. 
  • Occasionally, other family or friends may supply information that is about you but necessary for your event. 
  • We use the information that you, your wedding party and the other wedding or event suppliers have given us, in order to facilitate my service to you of planning your wedding or party.
  • We may share this information only when strictly necessary with your contracted wedding suppliers and chosen venue in order to fulfil our obligation to you and facilitate our service of planning and co-ordinating your wedding or party. 

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are: 

  • We have a legitimate interest.


Storing your personal information

Internal Data Handling

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.  

If you believe that any information, we are holding on you is incorrect or incomplete, please write to, or email us, as soon as possible at the above address. We will promptly correct any information found to be incorrect. 

The information that I personally collect myself is securely stored in Microsoft Office 365 and all documents are password protected. 

We keep all personal information in relation to your event for a maximum of 6months. We will then dispose of your information by removing and deleting any identifiable information from Office 365 securely. Anything that has been printed out and used in the service of your event will be destroyed and shredded within the week following your event.

External Data Processors

In addition to my own data, I also use a variety of data processors. These are listed below: 


Dropbox is a service to provide online hosting of data. I store your wedding and/or party files and photos on Dropbox. They self-certify as being compliant with Privacy Shield, so are compliant with GDPR. I backup your wedding photographs on there for a maximum of 6 months. I also store wedding photographs which I use on social media.

Google Suite

Google Suite is a tool for providing services which are available over the internet. I use Calendar, Email and Drive in order to store information relating to your wedding. Google are fully GDPR compliant. I retain 7 years of data in order to be compliant with legal obligations, except in the case of email which is retained indefinitely.


Later is a tool for scheduling social media posts. I use it to schedule posts to Instagram. They hold your wedding and/or party photographs. They self-certify as GDPR complaint. Data is retained for a maximum of 2 years for legitimate interest.

Google Analytics

Google Analytics is a service which provides information about how visitors use a website. I use the information that I gain to provide you with a more effective website. Google is fully GDPR compliant. I have nominated a 38-month period for retaining personal information for legitimate interest.


Our website address is

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Security Precautions

Your security is very important to me. I take all reasonable steps to ensure that data is held and processed securely. This includes ensuring my site and those other services I use SSL (secure internet connections) and data is encrypted where possible. I have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information I collect online.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information. 

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances. 

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us if you wish to make a request.


Address: Philippa Bradford 4 Fallow Drive, Drakelow, DE15 9UH

Phone: 01283 260560

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at Remembered Occasions email

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:            

Information Commissioner’s Office

Wycliffe House

Water Lane




Helpline number: 0303 123 1113

ICO website:

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